Privacy & Policy

At VRIAcademy, we are committed to protecting the privacy and security of the personal data we process. This Privacy Policy outlines how we collect, use, and safeguard information in the context of our professional training and development services.

 

1. Information We Collect

In the course of providing corporate training services, we may collect the following categories of data:

• Participant Information: Full name, corporate email address, employee ID, job title, and department.

• Performance Data: Pre-and post-assessment scores, training attendance logs, simulation results (including VR-based metrics), instructor feedback, and certification status.

• Client (Corporate) Data: Company name, billing information, and contact details of HR or Learning & Development (L&D) representatives.

• Technical Data: IP addresses, device information, and usage logs from our learning platforms or VR applications.

 

2. How We Use Your Data

VRIAcademy processes personal data for the following purposes:

• Service Delivery: To administer and facilitate training programs, workshops, and VR-based learning modules.

• Reporting: To provide corporate clients with analytics and reports regarding their employees' skill development and program completion.

• Certification: To issue and verify professional certificates and credentials.

• Service Improvement: To analyze training effectiveness and enhance our curriculum and technology.

 

3. Legal Basis for Processing

We process personal data based on:

• Contractual Necessity: To fulfill our agreement with your employer (the Client).

• Legitimate Interests: To improve our training services and ensure the security of our platforms.

• Compliance: To meet legal, regulatory, or audit requirements.

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4. Data Sharing and Disclosure

We do not sell your personal data. We share information only with:

• Your Employer: As part of our B2B service, your training progress and results are shared with your organization’s HR or L&D department.

• Service Providers: Trusted third parties who host our platforms (LMS), process payments, or provide technical support, under strict confidentiality agreements.

• Legal Authorities: When required by law or to protect our legal rights.

 

5. Data Security

We implement robust technical and organizational measures to protect your data, including:

• Encryption: Data is encrypted both at rest and during transit.

• Access Controls: Access to participant data is restricted to authorized personnel who require it for training administration.

• Data Integrity: Regular backups and security audits to prevent data loss or unauthorized access.

 

6. Data Retentions

We retain training records for as long as necessary to fulfill the purposes outlined in our contract with the corporate client, typically for a period of 5 years to support client internal audits and career progression tracking, unless a longer period is required by law.

 

7. Your Rights

Depending on your location, you (or your employer on your behalf) may have the right to:

• Access and receive a copy of your training data.

• Rectify inaccurate or incomplete information (e.g., name correction on a certificate).

• Request the deletion of your data, subject to contractual and legal obligations.

• Object to or restrict the processing of your data.

 

8. Contact Us

For any questions regarding this Privacy Policy or to exercise your data rights, please contact our Data Protection Office:

Email: marketing@vritimes.com

Office Address: Tokyo, Japan